Monroe, Michigan
City of Monroe, MI
120 E. First Street
Monroe, MI 48161
Hours: Monday - Friday
8:00 a.m. - 4:30 p.m.
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RULE OF THE CHAMBER
Any person wishing to address City Council shall step up to the lectern, state their name and address in an audible tone of voice for the record, and unless further time is granted by the presiding officer, shall limit their address to three (3) minutes.A person may not give up or relinquish all or a portion of their time to the person having the floor or another person in order to extend a person's time limit in addressing the Council.
Any person who does not wish to address Council from the lectern, may print their name, address and comment/question which he/she would like brought before Council on a card provided by the Clerk/Treasurer and return the card to the Clerk/Treasurer before the meeting begins. The Clerk/Treasurer will address the presiding officer at the start of Citizen Comments on the Agenda, notifying him of the card comment, and read the card into the record for response.
Those who want to use audio and image recording equipment in Council Chambers that requires a monopod, tripod or other auxiliary equipment for the audio and image devices shall notify the City Clerk before the meeting begins. Arrangements will be made to accommodate the request in a manner that minimizes the possibility of disrupting the meeting. No additional illuminating lights may be used in Council Chambers unless a majority of City Council members consent. Additionally, cell phones and pagers should be set to vibrate or silent mode when inside Council Chambers.
Should any person fail or refuse to comply with any Rules of the Chamber, after being informed of such noncompliance by the presiding officer, such a person may be deemed by the presiding officer to have committed a breach of the peace by disrupting the public meeting, and the presiding officer may then order such person excluded from the public meeting under Section 3 (6) of Open Meetings Act, Act 267 of 1976.
You will notice a numbering system under each heading. There is significance to these numbers. Each agenda Item is numbered consecutively beginning in January and continues through December of each calendar year.
The City of Monroe will provide necessary reasonable auxiliary aids and services to individuals with disabilities at the meeting/hearing upon one weeks' notice to the City Clerk/Treasurer. Individuals with disabilities requiring auxiliary aids or services should contact the City of Monroe by writing or calling: City of Monroe, City Clerk/Treasurer, 120 E. First St., Monroe, MI 48161, (734) 384-9136. The City of Monroe website address is www.monroemi.gov.
AGENDA - CITY COUNCIL REGULAR MEETING
MONDAY, MAY 21, 2012
7:30 P.M.
I. CALL TO ORDER.
II. ROLL CALL.
III. INVOCATION/PLEDGE OF ALLEGIANCE.
IV. PUBLIC HEARINGS.
94 Public hearing to hear public comments on the FY 2012-13 Community Development Block Grant (CDBG) Annual Action Plan funding. There are no comments on file in writing in the Clerk-Treasurer's Office.
V. CONSENT AGENDA. (All items listed under the Consent Agenda are considered to be routine by Mayor and Council and will be approved by one motion, unless a Council member or citizen requests that an item be removed and acted on as a separate agenda item.)
A. Approval of the Minutes of the Special Meeting held on May 7, 2012 and the Minutes of the Regular Meeting held on May 7, 2012.
B. Approval of payments to vendors in the amount of $__________________.
Action: Bills be allowed and warrants drawn on the various accounts for their payment.
94 FY 2012-13 Community Development Block Grant Annual Action Plan.
1. Communication from the Director of Economic & Community Development, submitting the Community Development Block Grant Annual Action Plan for Fiscal Year 2012-13 as required by the Department of Housing and Urban Development (HUD), and recommending that council approve the proposed FY 2012-13 CDBG Annual Action Plan, following a public hearing to be held at this meeting.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Finance Director, reporting back on approved depositories or investment sources and recommending that Council approve the attached list of depositories and/or investment sources and the attached resolution.
2. Supporting documents.
3. Accept, place on file and the resolution be adopted.
96 Detroit Avenue Consultant Inspection Contract – TTL Associates.
1. Communication from the Director of Engineering & Public Services, submitting a Consultant Inspection Contract for the Detroit Avenue reconstruction project, and recommending that Council award a professional services contract to TTL Associates for inspection services on the Detroit Avenue Reconstruction project in an amount up to $40,000, and that the City Engineer be authorized to execute any necessary agreements on behalf of the City of Monroe, and further recommending that the Finance Director be authorized to make any necessary fund transfers to provide for any charges to be allocated to the appropriate fiscal year.
2. Supporting documents.
3. Accept, place on file and the recommendation be carried out.
97 Retiree Health Care Program Trust and Plan Preparation Consulting Services.
1. Communication from the City Manager, submitting a contract for Plan Preparation Consulting Services for the Retiree Health Care Program Trust, and recommending that Council approve the contract with Dykema Gossett PLLC to assist in the creation of a retiree health benefits trust agreement, retiree health care plan document, investment policies and HIPAA Privacy and Security Documents, for a cost not to exceed $7,500.
2. Supporting documents.
3. Accept, place on file and the recommendation be carried out.
1. Communication from the Director of Water & Wastewater Utilities, submitting a grant agreement with the Great Lakes Commission (GLC) for a Public Advisory Support Grant for the River Raisin Area of Concern (AOC) 2012, and recommending that Council accept the GLC Grant Agreement in the amount of $20,000 and that the City Manager or his designee be authorized to sign the agreement on behalf of the City of Monroe.
2. Supporting documents.
3. Accept, place on file and the recommendation be carried out.
1. Communication from the Director of Engineering & Public Services, submitting Resolution No. 2 in the special assessment process declaring the installation of a new public sanitary sewer to service the properties located on South Roessler from West Seventh Street to the City line, and recommending that the attached Resolution 2 be adopted, and that the public hearing be scheduled for June 4, 2012 at 7:30 p.m. in the City Council Chambers.
2. Supporting documents.
3. Accept, place on file and the resolution be adopted.
100 Water Department Neptune Meter Reading Device and Meter Supplies Purchase.
1. Communication from the Director of Water & Wastewater Utilities, submitting a request to purchase fifty (50) 5/8"x3/4" Neptune E-Coder I Inside Water Meters, twenty-five (25) 5/8"x3/4" Neptune E-Coder I Pit Water Meters, ten (10) 5/8" Straight Neptune Water Meter Bodies, thirty (30) 5/8"x3/4" Neptune Water Meter Bodies, three (3) 2" Neptune E-Coder I Inside Water Meters, three (3) 2" Neptune E-Coder I Pit Water Meters, one (1) 2" Compound Neptune E-Coder I Inside Water Meter, one (1) 3" Compound Neptune E-Coder I Inside Water Meter, one (1) 6" Compound Neptune E-Coder I Inside Water Meter, one (1) Neptune Handheld Water Meter Reading Device, one (1) Neptune Reading Device Handheld Cradle & Adaptor, and recommending that several purchase orders be issued to Michigan Meter out of Madison Heights, MI based on the available space within the Water Department facilities totaling $36,605 to provide the Water Department Neptune water meter product inventory supplies and to replace an existing handheld meter reading device/cradle.
2. Supporting documents.
3. Accept, place on file and the recommendation be carried out.
101 Modification to John Deere End Loader Bid.
1. Communication from the Director of Engineering & Public Services, reporting back on bids received for the modification of a 2003 John Deer Model 544H End Loader, and recommending that Council authorize the modification of the 2003 John Deere end loader in the amount of $21,685 from Buck & Knobby Equipment Company, and that the Director of Engineering & Public Services be authorized to prepare a purchase order for the above amount, charged against the 2012-13 fiscal year budget.
2. Supporting documents.
3. Accept, place on file and the recommendation be carried out.
102 Downtown Monroe Business Network – Annual Fine Art Fair.
1. Communication from the City Manager's Office, reporting back on a request from the Downtown Monroe Business Network (DMBN) Fine Arts Fair Committee to hold the 9th Annual Fine Art Fair in conjunction with the 2012 River Raisin Jazz Festival on August 11 & 12, 2012, and requesting closure of the affected streets, and that all fees be waived, and recommending that Council approve the request contingent upon items being met as outlined by the administration, subject to no additional overtime or other costs to the city in accordance with City Council adopted policy, that the DMBN make arrangements to provide porta potties, and that the City Manager be granted authority to alter/amend the event due to health and/or safety reasons.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the City Manager's Office, reporting back on a request from the National Parks Service, Friends of the River Raisin Battlefield, Monroe County Historical Society, and the Monroe County War of 1812 Bicentennial Steering Committee for permission to hold a community event to commemorate the building of Hull's Road through the City on June 30, 2012, to close the affected streets, use of the city's portable stage, musket volley on MCCCU property, and allow parking on E. Elm Avenue and at the Monroe Multi-Sports Complex, and recommending that Council approve the request contingent upon items being met as outlined by the administration, subject to Council adopted policy, communication with Monroe Multi-Sports Complex management, insurance requirements being met, and that the City Manager be granted authority to alter/amend the event due to health and/or safety reasons.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Mayor's Office, submitting a proposed resolution for appointment to Lake Erie Transit Commission, and recommending that the resolution be adopted.
2. Supporting documents.
3. Action: Accept, place on file and the resolution be adopted.
1. Communication from the Director of Human Resources, submitting an employment agreement between the City of Monroe and Gary Werner, to employ Mr. Werner on a seasonal basis as a Blight & Property Maintenance Compliance Inspector, and recommending that the funds be transferred from contingency for the remainder of this fiscal year, that the attached agreement be approved, and that the Director of Human resources be authorized to execute it on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Director of Economic & Community Development, submitting a proposed resolution that would grant approval to the Port of Monroe to sell or convey property that it owns, and recommending that Council adopt the attached Resolution, approving the request from the Port Commission of the Port of Monroe to sell 10.34 acres of land generally located at 1530 East Front Street, subject to the conditions that the sale of the property is for an industrial purpose that is in accordance with the terms and conditions by the Port Commission.
2. Supporting documents.
3. Action: Accept, place on file and the resolution be adopted.
VI. MAYOR'S COMMENTS.
VII. CITY MANAGER COMMUNICATION.
VIII. COUNCIL COMMENTS.
IX. CITIZEN COMMENTS
X. ADJOURNMENT.